Terms & Conditions

 

Students/parents sign up to our terms and conditions as part of the registration process. EMA
staff, students and parents are also governed by various policies including our child protection
policy (please log in if you wish to view this document).

 

Terms and Conditions

Parents are not permitted to watch classes weekly. Late arrivals will enter quietly so as not to disturb the class. Parents are responsible for their children at all times outside of class time and must be punctual collecting them. Belongings are left outside of the classroom at owner’s risk.

Students are welcome to try new classes for a week, but if joining a course, must become enrolled students. Students of all abilities are very welcome. The Principal must be informed of any learning differences or health concerns so that classes can meet the needs of students.

Entry to some classes, such as ‘In The Groove’, is by interview with the Principal only. Please try out classes, ask questions and make sure you are happy to enrol, as fees cannot usually be refunded.

Students are insured to take part in classes. Advertised courses will run subject to reaching required student numbers. Age classifications may be varied at the teacher’s discretion. In all cases the Principal’s decision is final.

Students will conduct themselves in a disciplined manner in order to maintain a stable learning environment. The staff:students ratio currently operating is a minimum of 1:5 and a maximum of 1:16 as deemed appropriate. This is subject to amendment.

Any accidents must be reported immediately so a record can be made. In the unlikely event of accident or complaint, claims will be dealt with as quickly and openly as possible. If a parent or teacher has concerns about a student’s progress, he or she may, at any time ask for a meeting to discuss the relevant issues.

All parents or friends will be regularly invited to watch classes or presentations. From time to time EMA uses videos and photographs for publicity purposes. Video recording is also used as a teaching aid. Video recording and/or photography by students/parents is not permitted at any time.

Half a term’s notice must be given in writing in order to withdraw a student from classes. All terms and conditions are subject to amendment. Students/parents will be notified of any changes.

 

Privacy Notice

How is your data used?

Security and safety is very important to us at EMA. In line with the new General Data Protection Regulations we have updated our terms of service and how we use and process your data which you can read below.

Your personal data will be handled and processed sensitively by the school Principal.

Personal details are kept only for the purposes of running the school efficiently. Data will be kept secure at all times. We will only submit your information to a relevant third party in the event we have a safeguarding concern and/or we are required by government bodies or law enforcement agencies to do so.

When you enrol at the school we will ask you for your child’s full name, parent/guardian full name, email address, mobile and emergency contact numbers and also if there is any medical information or other details regarding your child we should be aware of.

Your information will be obtained directly via e-mail communication and our online submission form, Facebook messaging (if you choose to contact us that way) or phone call, but never through a third party.

Once enrolled at the school, our main point of contact is via email. However, we may phone you if necessary. Text messages may be sent to you in the event of class alterations, cancellations, reminders or a last-minute update.

Your information is stored digitally offline and is only accessible by the Principal.  If at any point you and your child decide to leave EMA we will delete any past e-mail communication and your information from the database.

In the event we need to pass your information on to any other relevant third parties such as the Imperial Society of Teachers of Dancing in order to register and enter your child for their dance exams or to your local authority in order to process licensing for school productions, then we will seek your permission separately and will only pass on your information if you have given us your permission.

In the event you have completed an enquiry or registration form on the EMA website, or sent us your personal details by other means and subsequently decide not to proceed with enrolling at the school, we will delete your details from our database at your request. If we do not hear any further communication from you and you have not enrolled at the school within 6 weeks of submitting your information via our enquiry forms, we will assume you no longer wish to join the school and your information will be deleted.